Running a business means you’re constantly considering how to increase the workflow of your staff, lower your business expenses, streamline operations, and more. But something many businesses aren’t aware of is that those solutions can be found in the devices you buy for your office. If you’re spending money on toner and maintenance for a copier, printer, and more, then you’re actually missing out on savings. A multifunction printer reduces costs and clutter while increasing function and operation. Find out the 10 reasons why your office needs an MFP below.
10. Free Up Space in Your Office
Not all offices have excess space to work with, let alone space for staff. It’s one of the reasons to invest in an MFP for your office because it can replace those other printers and copiers without losing their functions.
9. Reduces Costs
One of the advantages of a multifunctional printer for your office is that you’ll no longer be paying as much in costs for all those printing devices. No more purchasing toner, paper, and ink, or paying for routine maintenance for separate machines. You only have to worry about one piece of office equipment being stocked and working. And best of all, MFPs are known for their reliability! Personally, we recommend the Kyocera multifunction printers. Learn why we choose Kyocera printers.
8. Better Management
As we mentioned before, only using one machine like an MFP is extremely convenient. Especially because it helps you manage all of your office’s documents in one space. By using one multifunction printer, you increase visibility and security over the documents that are being printed in your office.
7. Easy for Your Staff
If you’re using printers, fax machines, and copiers on a weekly basis, then it’s highly likely that you’re working in an office with staff members that are also using those devices. One of the multifunctional printer benefits that our clients love is that they only have to teach their staff how to use one device. This will improve the function and operation of your office.
6. Environmentally Friendly
Consumers want to support and buy from companies that are environmentally conscious. A simple way to show your efforts towards sustainability is in the way you run your office. MFPs are efficient in operation, making them energy savers, especially in comparison to running three separate devices.
5. Lowers Your Electricity Bill
Buying an MFP not only lowers your business expenses in terms of toner and ink but your electricity bill as well! MFPs are built to be energy efficient, meaning they’re using less electricity than any of your other copier machines or printers. Who doesn’t want a lower electricity bill?
4. MFPs are Versatile
As we mentioned previously, MFPs are ideal for small office spaces and small workgroups, but they’re also quintessential for businesses with larger workgroup sizes and more spacious offices. MFPs are incredibly versatile because they don’t only come in one size; they can be purchased in a variety of sizes with various functions. For example, you can purchase an MFP that also hole punches paper and acts as a stapler.
3. Digitalizes Your Work
In today’s world, so much of our work also must exist online, especially when you’re sending emails to clients. Therefore, it’s helpful to have all of your physical documents digitized. An MFP can streamline the operations of your business by scanning and storing your digital files with network features.
2. Less Clutter
Downsizing from four machines to just one will clearly free up space. But one aspect most businesses don’t consider is the excess clutter those four machines take up in terms of wires and outlet space. An MFP will reduce all those wires and cables, saving you a major headache.
1. It’s a 4-in-1 Machine!
The most convincing reason of all as to why you need to buy an MFP for your office is that it’s a 4-in-1 machine! Multifunction printers offer you and your office four solutions in one device: printing, copying, scanning, and (if you want) faxing. It’s the convenient hero piece that every office thrives with by bringing convenience.
Let’s Talk About the Right MFP for Your Office!
Overall, multifunction printers benefit any type and size of business. We’ll talk about your company’s printing needs and budget to help you pick the ideal MFP for your office space. Get in touch with us to start benefiting from these cost and convenience advantages.