Why Printing Still Has a Place in a Paperless Office Strategy
Much of our world has gone paperless, but there are a few big reasons that printing still has a place in a paperless office strategy. Sometimes paperless does not mean increased efficiency within your office. If you want to transition to a “paperless” office, ensure you understand what that means before deciding it’s the right choice for your business.
Workplace Efficiency
Depending on an individual’s preference, they might find it simpler to work from a physical copy of the document they can mark up than viewing it on a computer screen. However, the ability to highlight and make handwritten comments on a paper does have merit.
The ability to provide your staff the choice to work off a tangible piece of paper produced from your office printer may help boost productivity in your workplace.
Or, let’s assume you’re in charge of a meeting and you’re outlining a new undertaking you want your team to take on. You provide your team with a tiny paper packet with the key themes you’ll cover along with your PowerPoint presentation. In addition to making it simple for them to take notes immediately on the pages as ideas come to mind, this keeps your team members attentive to what you are saying. Maintaining contact and audience involvement throughout your presentation is a fantastic method! Here you would prioritize workplace efficiency in your paperless office strategy.
Prevent Technological Issues from Being Issues
You already know that computers occasionally break for reasons we might never be able to predict. In the worst-case circumstances, your company’s confidential information, including papers and spreadsheets, could be permanently deleted, leaving you in a difficult situation and potentially delaying the completion of crucial projects.
It’s a good idea to preserve printed copies of your annual marketing and sales goals and plans so that it will be simple to recover them if something happens to your company’s technology, even if utilizing a paperless office strategy.
Despite how much technology has advanced the business sector, paper records kept in a secure location will always be the most reliable option for record keeping. If you need IT solutions, American Lazer offers IT services!
Physical Marketing Benefits
While online marketing is booming, physical marketing does not become any less effective. The final reason why office printers are crucial for your company is likely the most vital is because it brings everything together. If your company has stopped using office printers and gone completely paperless, you may be limiting your business and its reach.
Don’t you want to be sure that the greatest number of people are using your company’s goods and services? Unfortunately, you can’t do this by limiting your advertising and promotional materials to internet markets.
One of the simplest methods to immediately link someone to your internet activities is to include and distribute actual print items (like brochures and pamphlets). Then, when they read about your company in print, they’ll do more online research on you. So there is no reason to allow a paperless office strategy to limit your business’ reach.
Contact American Lazer for Eastern, MA & Southern, NH Office Printer Needs
We offer multiple printer options, including Brother, Canon, and HP black & white and color printers. Click here or call (866) 922-9003 to learn more.
