When asked how their jobs can be made better, many employees state that a more efficient workplace would greatly improve their work lives. If you are a business manager looking to improve employee retention and attract top talent, running a modern, efficient team is essential. Today, we’ll share some of our top tips on workflow process improvement.
Are you a business located in the Eastern Massachusetts or Southern New Hampshire area? If so, American Lazer would be pleased to serve you. We provide quality MFPs, printers, copiers and more! Click here or call (866) 922-9003 to get started.
Now, we’ll look at tips for improving workflow efficiency.
How to Approach Workflow Process Improvement
Use Collaborative Software
Many companies are now remote or following a hybrid model. Having team meetings and promoting clear communication is still as important as ever. Thankfully, this is achievable. We recommend using videoconferencing for your remote meetings. To share documents, spreadsheets, and images, you can use your multifunctional printer (MFP) to upload everything that is needed for the meeting. This is not only efficient, but it is also a way for your office to work towards going paperless!
Cut Back on Meetings
Too many meetings can turn into wasted time, and cutting back on meetings is a great way to make your office more efficient. Try to limit meeting invitations to only include those who need to attend.
You can also use technology to shorten the meetings that need to happen. Begin by consolidating time-consuming document packets and sending them out before the meeting. You can do this by integrating your office’s multifunctional printer with Google Drive or other storage solutions and then sending documents to attendees before the meetings. This will help people to come prepared and keep meetings shorter.
The invoice process can be a poor use of time for your billing team’s time if it is not executed efficiently. Searching for documents and waiting on multiple approvals can waste time. We suggest using your MFP to scan invoices and send them directly to the billing department to approve digitally. If you are in search of an MFP for your office, check out our blog about how to choose the best multifunctional printer for your office for advice!
Contact American Lazer for Help with Workflow Process Improvement
Multifunctional printers are an excellent tool to improve workflow efficiency. At American Lazer, we offer a variety of high quality MFPs to companies in Eastern Massachusetts and Southern New Hampshire, along with copier services to help maintain your machines. Get in touch with us to get started!