Does My Office Need to Go Completely Paperless?
“Going green” or becoming more environmentally friendly is a trend in offices right now, and it is for the best. After all, according to a formstack article, 300 million tons of paper are produced annually worldwide, and the consumption of paper worldwide has risen by 400% over the past 40 years. Clearly, there is a need to cut back and prioritize the environment more. But does that mean that your office needs to go completely paperless? In this blog, we’ll explore that question, along with ways to make your office more environmentally friendly.
What is a Paperless Office?
A paperless office is one that cuts back on paper use in favor of digital documentation as much as possible.
Does My Office Need to Go Completely Paperless?
A paperless office is not one that literally has no paper in sight. The term “paperless office” refers to a workplace that is making a strong effort to transfer as much as possible to digital. Therefore, you do not need to go 100% paperless in order to be considered a paperless office.
Advantages of Decreasing Paper Use
There are many benefits to cutting down on paper use, but remember that going paperless does not mean a total end to print options! Below are some of the largest advantages of less paper use.
Centralized Access to Data
Having more documents in digital form will make them accessible to everyone. This is especially useful now that many employees work completely remotely, in a hybrid fashion, or in situations where teams collaborate from different offices. Decreasing paper use is one of many ways that you can make your office more efficient.
Lower Cost
The cost of paper and ink adds up over time! Going digital for more documentation will help decrease office costs and aid your company’s bottom line.
More Security
Though there are many security issues facing businesses, the top cyber security business threats can be addressed with strong security software and employee training. If those measures are taken, going digital can be safer than sticking with paper. After all, physical documents can be accessed by the wrong people and incorrectly disposed of, leading to security threats.
Better for the Environment
Printing less will decrease paper use and deforestation, while decreasing the amount of energy that your office uses. Going paperless will help make your business more environmentally friendly! Check out our blog on environmentally friendly office ideas for more tips!
Contact American Lazer for Eastern, MA & Southern, NH IT Services
We provide a variety of IT services that will help your workplace cut down on paper use and go digital in a way that is efficient and that prioritizes cybersecurity. Click here or call (866) 922-9003 to get started.
