How much does your business spend on printing? Companies can end up spending more than they should on hardware costs, inefficient printing, and issues that could have been avoided with proper management. Fortunately, keeping track of your entire printer-related spend is simple with Managed Print Services.
Managed Print Services is an end-to-end package that manages document expenses while also ensuring the most cost-effective business office equipment is deployed for your company’s daily document processing. Also referred to as MPS, are services offered by an external provider, Kyocera, to manage and optimize a company’s document handling and printing processes. The MPS provider takes care of all your office printing needs, from fixing troublesome printers, to ordering toner cartridges, to maximizing your print budget. They also keep track of how your business uses its multifunctional printers (MFPs) so they can proactively prevent problems and analyze and improve efficiencies.
What are the key benefits of managed print services?
1. Increases Productivity
One of the most significant advantages of MPS is its efficiency in document management procedures. Decision-making agility improves when needless steps are removed. Digital processes not only help to reduce paper usage, but they may also save money by reducing waiting times for employees. Teams can quickly scan and share papers, resulting in significantly shorter wait periods. Digitization and efficient printing reduce energy use and carbon consumption.
2. Budgeting and Cost Control
In an unmanaged print environment, print costs are an ambiguous part of overall IT costs. This leads to situations where no one is aware of the full extent of printer-specific costs. Printer supplies and maintenance usually end up as afterthoughts in the larger IT spend picture.
Managed Print Services helps you categorize print costs more efficiently. The ability to track printer usage on a per-user basis makes it easy to create an accurate budget that reflects what your organization spends on printer resources.
3. Data Security
Because data security is so important to any modern business, it’s critical to use cybersecurity technologies to safeguard your digital assets. Businesses need to ensure that employees can print, scan, or share documents securely and conveniently regardless of location or device.
MPS helps create a strong security infrastructure to protect confidential data from any unauthorized access, while suspicious print jobs, and printing carried out outside of usual working hours are flagged. Additionally, regular software updates ensure your devices provide you with maximum protection while also meeting compliance demands.
4. Identify Inefficiencies
MPS gives you control over the printing process. It allows companies to quickly pinpoint the source of delays and inefficiencies while also suggesting methods to improve efficiency. Organizations can count on a solution that helps them convert their massive quantity of data into actionable and valuable information.
The need for paper documents is declining and businesses are increasingly relying on digital records and processes. MPS offers document digitization and management solutions that eliminate the need for paper documentation. Digitization and more efficient printing reducing paper waste and significantly reduce energy use and carbon consumption.
Is MPS right for your business?
With Managed Print Services (MPS), companies are provided with the latest technology – including cloud technology, software, and analytics – to address key concern areas and enhance existing organizational strengths. Managed Print Services has the potential to increase corporate growth to new heights by allowing teams to collaborate more efficiently and safely.
By implementing MPS, it can help you find new opportunities for growth and efficiency while reducing costs.