Let’s say you’re in the market for a new copier. Your first instinct might be to Google “best copier”, but the truth is the “best copier” does not exist. For example, the best copier for a small business would not be the best copier for a school district, because these two organizations have very different needs. The school may need a printer that can handle heavy use and a high volume of printing, while a small business may need a printer that specializes in photo printing or scanning capabilities. Or maybe looking into refurbished copiers would be a good idea for you. What you need to do is find the best copier for you specifically.
If we were to define the “best copier” it would be the most cost-effective machine that proficiently fulfills all your unique wants and needs. To start out your search for the best copier for you, take into consideration these following factors:
Print Speed and Volume
Print speeds are one of the most important factors to consider. Copiers often have their printing speed listed and measured by pages per minute or “ppm”. Printer speeds can range from 25 ppm all the way up to 60 ppm. So how can you decide how many pages per minute is right for you? For most small businesses 25-30 ppm will work just fine. But, if you are making 10,000 copies or more each month you will want a higher speed of about 60ppm.
Cost to Operate
While the initial price of the machine is important, you must also consider how much the copier will cost to operate in the future. It is important to know how many copies you will be able to make from each ink cartridge, because the price of replacement ink cartridges can add up. A general rule of thumb to remember is the cheaper your copier is upfront, the more money you will probably end up spending on it in the long run. So, choosing a copier because of its low price is not always the best decision.
If you use your machine to scan documents often then you must make sure the scanner has an automatic document feeder and/or duplex scanning abilities. A document feeder is essential if you are scanning large volumes of paper, and a duplex scanner is necessary for scanning double sided documents.
Inkjet vs. Laser
Inkjet printers are great for photos and graphics; however, they tend to work slower than laser printers. If you are printing photos and graphics often and are printing a low volume of paper, then an inkjet printer is the right printer for you. On the other hand, laser printers are better equipped for high volume printing. Laser printers are perfect if you are printing mostly text with occasional photos and graphics. While laser printers are usually more expensive up front, they are cheaper to operate in the long run, whereas inkjet printers tend to have expensive ink costs.
One of the most important things you can do before buying anything is read the reviews! People review products when they love a product, or absolutely hate it. A copier can look perfect on paper but may not end up working out the same in real life. Reading their honest reviews will give you a realistic grasp on what the machine will operate like if you purchase it.
If you are still unsure about how to find the best copier for your business, please feel free to reach out to us here at American Lazer! We will be happy to answer any questions or concerns and will help you find the perfect copier for all your business needs. So, give us a call today, at (866) 922-9003!